A Gmail or Google Workspace mailbox connects through Google sign-in. Sektra never sees the Google password, and the grant can be revoked from the Google account at any time. Connecting takes a few minutes; the history import then runs in the background.
- Start the connection
Go to Settings, then Inboxes, and choose Connect an inbox. Pick Google Workspace.
- Choose the inbox type
Shared means everyone you give access to works it together. Personal is only you, one per seat. A personal inbox skips the read state question.
- Choose the read state
For a shared inbox, Shared means read by one teammate is read for all, and in Gmail. Separate gives each teammate their own read state; Gmail is marked unread only once nobody on the team still has it read. This cannot be changed after the inbox is connected.
- Name it and enter the address
Give the inbox a name your team recognizes, such as Support or Billing, and type the Gmail address. The Google account you sign in with has to match this address.
- Decide what to import and sync
Import earlier emails brings in existing mail so search and the analysis work from day one. Archive imported emails lands that history in Archived instead of the inbox. Three toggles decide whether archiving, trash, and everything else (stars, labels and read state) sync from Sektra back to Gmail.
- Sign in with Google
Sektra sends you to Google. Approve the request and you return to Sektra with syncing started. New mail appears within seconds of arriving.
What Sektra asks Google for
One permission: to read, label and send mail in that mailbox, which the Gmail API calls modify access. Sektra does not ask for contacts, calendar, Drive or account settings. Calendar is a separate connection with its own permission, described in How to connect your calendar.
What is imported
The newest 50,000 emails of the inbox, on every plan. Spam, trash and drafts are not imported. How many of those conversations the AI reads for summaries and the memory layer depends on the plan; the rest stays searchable by keyword. Imported mail keeps Gmail's read state for the people who have access at connect time.
Gmail labels
Gmail labels become Sektra tags, nested labels included. A tag applied in Sektra becomes a label in Gmail when the sync toggle is on, and a label applied in Gmail appears in Sektra. Details in How tags sync with Gmail labels and Outlook categories.