An Asana email integration that turns client requests into tasks
Sektra connects to Asana so that a request made by email, WhatsApp or chat becomes an Asana task while the conversation is still open. It is designed for client-facing teams that plan delivery work in Asana and answer clients from a shared inbox. The task links back to its conversation, and its section, assignee and due date appear beside the thread for whoever replies next.
What Sektra does with Asana
Create an Asana task from an email
The Apps button on a conversation opens a card for each connected tool, and the Asana card offers Create task. The task takes the conversation's subject as its name unless you type another. Paste a project link to file it there, or leave the project empty and the task lands in My tasks for the person who connected Asana.
What each Asana task carries from the conversation
Sektra writes your note into the task description, and uses the conversation's preview text when you leave the note empty. The client's name and email address follow, with a link that opens the conversation for teammates who have access. The full email and its attachments stay in the inbox.
Link an existing Asana task to a conversation
When the work is already planned, choose Link task and paste the task's link from Asana. The task itself is left untouched, so it can be linked from several conversations about the same piece of work.
Asana task progress beside the conversation
The Asana card lists the tasks linked from conversations with the same client, with open tasks above completed ones. Each task shows the section it sits in, such as a column on a board, along with its assignee and due date. Sektra reads these from Asana when the card opens.
Rules that create Asana tasks
A rule in Sektra can end with Create task in Asana once the connection is made, with the project set inside the rule. It can run on a new conversation or an added tag, and an AI check can narrow it to messages where the client asks for a change. Each matching conversation then produces one task with its link back.
The assistant can find Asana tasks by name
The assistant, Sektra's built-in AI, can read the Asana card for a conversation and search the workspace for a task by name. Asked where a client's request stands, it answers with the task, its section and its assignee.
How to connect Asana
- 1
Open Integrations in Settings
Open Settings and choose Integrations, a page shown to teammates with permission to manage integrations, then find Asana in the Tasks and issues group.
- 2
Sign in with Asana
Choose Connect Asana and approve Sektra on Asana's own screen, so Sektra never sees the password. A connection covers one Asana workspace, and when the account belongs to several, Sektra uses the first one Asana lists.
- 3
Start from any conversation
Asana now appears under Connected with the workspace name and a Working label. Anyone who can reply in an inbox can then create and link tasks from its conversations.
Common questions
Setup, permissions and what Sektra reads from Asana, with a contact link for anything not covered here.
Can I turn an email into an Asana task?
Yes. Sektra connects to Asana, and any email, WhatsApp or live chat conversation can be turned into a task from the Apps button on the thread. The task takes the conversation's subject as its name and carries the client's details and a link back.
Where do tasks created from Sektra appear in Asana?
A task goes to the project whose link you paste in the form or set in the rule. With no project, it is created in the workspace and assigned to the person who connected Asana, so it shows in that person's My tasks. It can then be moved, assigned and scheduled in Asana as usual.
Does Sektra change or delete tasks in Asana?
Sektra adds the tasks your team creates from conversations and reads the tasks that are linked. It does not edit, complete, move or delete tasks, and linking an existing task writes nothing to it. A task deleted in Asana drops off the card the next time the card opens.
Connect Asana and see it work
Connect a mailbox first, then add Asana from Settings. Both steps take a few minutes, and the team can work from the inbox the same day.